fix(workflow): make prefilled workflow ids unique per workspace (#22800)

## Problem

\`prefillWorkflows\` (run for every workspace on \`activateWorkspace\`)
inserts workflows and versions with **hardcoded ids**
(\`QUICK_LEAD_WORKFLOW_ID = 8b213cac...\`, etc.). So every workspace
carries the same workflow/version record ids. Within a workspace schema
that's harmless, but it means workspace record ids are **not unique
across workspaces**, which:
- breaks the workflowVersion backfill on the shared core table (surfaced
as the \`IDX_WORKFLOW_VERSION_ONE_ACTIVE_PER_WORKFLOW\` duplicate-key
error, since multiple workspaces claim the same active \`workflowId\`),
and
- collides on \`core.workflow\`/\`core.workflowVersion\` PKs once
workflows migrate to core (the core row reuses the workspace record id),
causing cross-workspace clobbering.

## Fix

Derive the prefill ids **deterministically per workspace**:
\`getWorkflowPrefillIds(workspaceId)\` returns \`v5(label:workspaceId,
namespace)\` for each of the workflow/version/trigger ids. Deterministic
(stable across the idempotent \`orIgnore\` re-runs) but unique per
workspace. The command-menu-item prefill uses the same helper so its
\`workflowVersionId\` reference stays consistent.

Only affects **new** workspaces; existing workspaces keep their current
ids (prefill is skipped on re-activation).

## Test

Reset seeds two workspaces; both now get a Quick Lead workflow with a
**distinct** v5-derived id (not the old \`8b213cac\`), and internal
references stay consistent (\`version.workflowId == workflow.id\`,
\`lastPublishedVersionId == version.id\`). Typecheck + lint clean.

Companion to #22795 (which scopes the active index to workspace).
Together they fix the backfill duplicate-id failures.

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packages/twenty-server/src/engine/workspace-manager/standard-objects-prefill-data/utils/prefill-workflow-command-menu-items.util.ts

@@ -6,7 +6,7 @@ import { CommandMenuItemAvailabilityType } from 'src/engine/metadata-modules/com
 import { EngineComponentKey } from 'src/engine/metadata-modules/command-menu-item/enums/engine-component-key.enum';
 import { type FlatCommandMenuItem } from 'src/engine/metadata-modules/flat-command-menu-item/types/flat-command-menu-item.type';
 import { type WorkspaceManyOrAllFlatEntityMapsCacheService } from 'src/engine/metadata-modules/flat-entity/services/workspace-many-or-all-flat-entity-maps-cache.service';
-import { QUICK_LEAD_WORKFLOW_VERSION_ID } from 'src/engine/workspace-manager/standard-objects-prefill-data/utils/prefill-workflows.util';
+import { getWorkflowPrefillIds } from 'src/engine/workspace-manager/standard-objects-prefill-data/utils/prefill-workflows.util';
 import { type WorkspaceMigrationValidateBuildAndRunService } from 'src/engine/workspace-manager/workspace-migration/services/workspace-migration-validate-build-and-run-service';
 
 const QUICK_LEAD_COMMAND_MENU_ITEM_UNIVERSAL_IDENTIFIER =
@@ -46,6 +46,8 @@ export const prefillWorkflowCommandMenuItems = async ({
 
   const now = new Date().toISOString();
 
+  const { quickLeadWorkflowVersionId } = getWorkflowPrefillIds(workspaceId);
+
   const quickLeadFlatCommandMenuItem: FlatCommandMenuItem = {
     id: v4(),
     universalIdentifier: QUICK_LEAD_COMMAND_MENU_ITEM_UNIVERSAL_IDENTIFIER,
@@ -53,7 +55,7 @@ export const prefillWorkflowCommandMenuItems = async ({
     applicationUniversalIdentifier:
       workspaceCustomFlatApplication.universalIdentifier,
     workspaceId,
-    workflowVersionId: QUICK_LEAD_WORKFLOW_VERSION_ID,
+    workflowVersionId: quickLeadWorkflowVersionId,
     frontComponentId: null,
     frontComponentUniversalIdentifier: null,
     engineComponentKey: EngineComponentKey.TRIGGER_WORKFLOW_VERSION,

packages/twenty-server/src/engine/workspace-manager/standard-objects-prefill-data/utils/prefill-workflows.util.ts

@@ -1,6 +1,7 @@
 import { FieldActorSource } from 'twenty-shared/types';
 import { isDefined } from 'twenty-shared/utils';
 import { type EntityManager } from 'typeorm';
+import { v5 } from 'uuid';
 
 import { DatabaseEventAction } from 'src/engine/api/graphql/graphql-query-runner/enums/database-event-action';
 import { type FlatEntityMaps } from 'src/engine/metadata-modules/flat-entity/types/flat-entity-maps.type';
@@ -13,15 +14,30 @@ import { generateFakeObjectRecordEvent } from 'src/modules/workflow/workflow-bui
 import { generateObjectRecordFields } from 'src/modules/workflow/workflow-builder/workflow-schema/utils/generate-object-record-fields';
 import { getCreateCompanyWhenAddingNewPersonCodeStepLogicFunctionIds } from 'src/engine/workspace-manager/standard-objects-prefill-data/utils/prefill-workflow-code-step-logic-functions.util';
 
-export const QUICK_LEAD_WORKFLOW_ID = '8b213cac-a68b-4ffe-817a-3ec994e9932d';
-export const QUICK_LEAD_WORKFLOW_VERSION_ID =
-  'ac67974f-c524-4288-9d88-af8515400b68';
-export const CREATE_COMPANY_WHEN_ADDING_NEW_PERSON_WORKFLOW_ID =
-  '887c6c06-fbc5-4b45-8d6b-f7b6b0f40b12';
-export const CREATE_COMPANY_WHEN_ADDING_NEW_PERSON_WORKFLOW_VERSION_ID =
-  '0f276d7e-a950-41ab-ad98-35e80753dc58';
-export const CREATE_COMPANY_WHEN_ADDING_NEW_PERSON_AUTOMATED_TRIGGER_ID =
-  'c54f5990-13a3-4c3b-b75d-df09e7843036';
+const WORKFLOW_PREFILL_ID_NAMESPACE = '8b213cac-a68b-4ffe-817a-3ec994e9932d';
+
+export const getWorkflowPrefillIds = (workspaceId: string) => ({
+  quickLeadWorkflowId: v5(
+    `quickLeadWorkflow:${workspaceId}`,
+    WORKFLOW_PREFILL_ID_NAMESPACE,
+  ),
+  quickLeadWorkflowVersionId: v5(
+    `quickLeadWorkflowVersion:${workspaceId}`,
+    WORKFLOW_PREFILL_ID_NAMESPACE,
+  ),
+  createCompanyWorkflowId: v5(
+    `createCompanyWorkflow:${workspaceId}`,
+    WORKFLOW_PREFILL_ID_NAMESPACE,
+  ),
+  createCompanyWorkflowVersionId: v5(
+    `createCompanyWorkflowVersion:${workspaceId}`,
+    WORKFLOW_PREFILL_ID_NAMESPACE,
+  ),
+  createCompanyAutomatedTriggerId: v5(
+    `createCompanyAutomatedTrigger:${workspaceId}`,
+    WORKFLOW_PREFILL_ID_NAMESPACE,
+  ),
+});
 
 export const prefillWorkflows = async (
   entityManager: EntityManager,
@@ -30,6 +46,14 @@ export const prefillWorkflows = async (
   flatObjectMetadataMaps: FlatEntityMaps<FlatObjectMetadata>,
   flatFieldMetadataMaps: FlatEntityMaps<FlatFieldMetadata>,
 ) => {
+  const {
+    quickLeadWorkflowId,
+    quickLeadWorkflowVersionId,
+    createCompanyWorkflowId,
+    createCompanyWorkflowVersionId,
+    createCompanyAutomatedTriggerId,
+  } = getWorkflowPrefillIds(workspaceId);
+
   const {
     extractDomainLogicFunctionId,
     findMatchingCompanyByDomainLogicFunctionId,
@@ -112,9 +136,9 @@ export const prefillWorkflows = async (
     .orIgnore()
     .values([
       {
-        id: QUICK_LEAD_WORKFLOW_ID,
+        id: quickLeadWorkflowId,
         name: 'Quick Lead',
-        lastPublishedVersionId: QUICK_LEAD_WORKFLOW_VERSION_ID,
+        lastPublishedVersionId: quickLeadWorkflowVersionId,
         statuses: ['ACTIVE'],
         position: 1,
         createdBySource: FieldActorSource.SYSTEM,
@@ -126,10 +150,9 @@ export const prefillWorkflows = async (
         updatedByName: 'System',
       },
       {
-        id: CREATE_COMPANY_WHEN_ADDING_NEW_PERSON_WORKFLOW_ID,
+        id: createCompanyWorkflowId,
         name: 'Create company when adding a new person',
-        lastPublishedVersionId:
-          CREATE_COMPANY_WHEN_ADDING_NEW_PERSON_WORKFLOW_VERSION_ID,
+        lastPublishedVersionId: createCompanyWorkflowVersionId,
         statuses: ['ACTIVE'],
         position: 2,
         createdBySource: FieldActorSource.SYSTEM,
@@ -159,7 +182,7 @@ export const prefillWorkflows = async (
     .orIgnore()
     .values([
       {
-        id: QUICK_LEAD_WORKFLOW_VERSION_ID,
+        id: quickLeadWorkflowVersionId,
         name: 'v1',
         trigger: JSON.stringify({
           name: 'Launch manually',
@@ -354,10 +377,10 @@ export const prefillWorkflows = async (
         ]),
         status: 'ACTIVE',
         position: 1,
-        workflowId: QUICK_LEAD_WORKFLOW_ID,
+        workflowId: quickLeadWorkflowId,
       },
       {
-        id: CREATE_COMPANY_WHEN_ADDING_NEW_PERSON_WORKFLOW_VERSION_ID,
+        id: createCompanyWorkflowVersionId,
         name: 'v1',
         trigger: JSON.stringify({
           name: 'Record is created or updated',
@@ -749,7 +772,7 @@ export const prefillWorkflows = async (
         ]),
         status: 'ACTIVE',
         position: 2,
-        workflowId: CREATE_COMPANY_WHEN_ADDING_NEW_PERSON_WORKFLOW_ID,
+        workflowId: createCompanyWorkflowId,
       },
     ])
     .returning('*')
@@ -767,8 +790,8 @@ export const prefillWorkflows = async (
     .orIgnore()
     .values([
       {
-        id: CREATE_COMPANY_WHEN_ADDING_NEW_PERSON_AUTOMATED_TRIGGER_ID,
-        workflowId: CREATE_COMPANY_WHEN_ADDING_NEW_PERSON_WORKFLOW_ID,
+        id: createCompanyAutomatedTriggerId,
+        workflowId: createCompanyWorkflowId,
         type: 'DATABASE_EVENT',
         settings: {
           eventName: 'person.upserted',

packages/twenty-server/test/integration/graphql/suites/workflow/quick-lead-workflow.integration-spec.ts

@@ -8,11 +8,15 @@ import {
 } from 'test/integration/graphql/suites/workflow/utils/workflow-run-test.util';
 import { v4 as uuidv4 } from 'uuid';
 
+import { SEED_APPLE_WORKSPACE_ID } from 'src/engine/workspace-manager/dev-seeder/core/constants/seeder-workspaces.constant';
+import { getWorkflowPrefillIds } from 'src/engine/workspace-manager/standard-objects-prefill-data/utils/prefill-workflows.util';
+
 const client = request(`http://localhost:${APP_PORT}`);
 
-// Quick Lead workflow IDs from prefill-workflows.ts
-const QUICK_LEAD_WORKFLOW_ID = '8b213cac-a68b-4ffe-817a-3ec994e9932d';
-const QUICK_LEAD_WORKFLOW_VERSION_ID = 'ac67974f-c524-4288-9d88-af8515400b68';
+const {
+  quickLeadWorkflowId: QUICK_LEAD_WORKFLOW_ID,
+  quickLeadWorkflowVersionId: QUICK_LEAD_WORKFLOW_VERSION_ID,
+} = getWorkflowPrefillIds(SEED_APPLE_WORKSPACE_ID);
 const FORM_STEP_ID = '6e089bc9-aabd-435f-865f-f31c01c8f4a7';
 
 describe('Quick Lead Workflow (e2e)', () => {